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Meole Brace School

Meole Brace School

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Charging and Remissions Policy

Aim of Policy

The aim of this policy is to set out what charges will be levied for school activities, external lettings and extended school provision, what remissions will be implemented and the circumstances under which voluntary contributions will be requested from parents.

 

Responsibilities

The Governing body of the school is responsible for determining the content of the policy and the Head teacher for implementation.  Any determinations to individual parents will be considered by the Head teacher and governing body.

 

Education

The Governing body of the school recognise that the legislation prohibits charges for the following:

  • an admission application to any maintained school;
  • education provided during school hours (including the supply of any materials, books, instruments or other equipment); 
  • education provided outside school hours if it is part of the National Curriculum[1], or part of a syllabus for a prescribed public examination that the pupil is being prepared for at the school, or part of religious education;
  • tuition for pupils learning to play musical instruments if the tuition is required as part of the National Curriculum, or part of a syllabus for a prescribed public examination that the pupil is being prepared for at the school, or part of religious education; 
  • entry for a prescribed public examination, if the pupil has been prepared for it at the school; and

 

The Governing body of the school recognise that charges can be made for the following: 

  • any materials, books, instruments, or equipment, where the child’s parent wishes him to own them;
  • optional extras (see below); and
  • music and vocal tuition, in limited circumstances (see page 4).

 

Optional Extras

 

Charges may be made for some activities that are known as “optional extras”.  Where an optional extra is being provided, a charge can be made for providing materials, books, instruments, or equipment. Optional extras are:

  • education provided outside of school time that is not: 
  1. part of the National Curriculum;
  2. part of a syllabus for a prescribed public examination that the pupil is being prepared for at the school; or
  3. part of religious education.  
  • examination entry fee(s) if the registered pupil has not been prepared for the examination(s) at the school;
  • transport that is not required to take the pupil to school or to other premises where the local authority/governing body have arranged for the pupil to be provided with education; and
  • board and lodging for a pupil on a residential visit.

 

In calculating the cost of optional extras an amount may be included in relation to:

  • any materials, books, instruments, or equipment provided in connection with the optional extra;
  • non-teaching staff;
  • teaching staff engaged under contracts for services purely to provide an optional extra, this includes supply teachers engaged specifically to provide the optional extra; and
  • the cost, or a proportion of the costs, for teaching staff employed to provide tuition in playing a musical instrument, where the tuition is an optional extra.

 

Any charge made in respect of individual pupils must not exceed the actual cost of providing the optional extra activity, divided equally by the number of pupils participating. It must not therefore include an element of subsidy for any other pupils wishing to participate in the activity whose parents are unwilling or unable to pay the full charge.  

 

Voluntary Contributions

Head teachers or governing bodies may ask parents for a voluntary contribution towards the cost of:

  • any activity which takes place during
  • School equipment. 
  • School funds generally

The contribution must be genuinely voluntary, though, and the pupils of parents who are unable or unwilling to contribute may not be discriminated against. Where there are not enough voluntary contributions to make the activity possible, and there is no way to make up the shortfall, then it must be cancelled.

 

Residential Visits

The Governing body of the school recognise that the legislation prohibits charges for the following:

  • education provided on any visit that takes place during school hours;
  • education provided on any visit that takes place outside school hours if it is part of the National Curriculum, or part of a syllabus for a prescribed public examination that the pupil is being prepared for at the school, or part of religious education; and 
  • supply teachers to cover for those teachers who are absent from school accompanying pupils on a residential visit.  

The Governing body of the school recognise that charges can be made for the following: 

  • Board and lodging and the charge must not exceed the actual cost.  

When a school informs parents about a forthcoming visit, they should make it clear that parents who can prove they are in receipt of the following benefits will be exempt from paying the cost of board and lodging: 

  • Income Support (IS);
  • Income Based Jobseekers Allowance (IBJSA);
  • support under part VI of the Immigration and Asylum Act 1999;
  • Child Tax Credit, provided that Working Tax Credit is not also received and the family’s income (as assessed by Her Majesty’s Revenue and Customs) does not exceed £16,190 as at 6 April 2013;

 

Music Tuition

A charge may be made for instrumental music tuition for up to and including four pupils, unless the tuition forms part of the syllabus for a prescribed public examination (e.g. GCSE), that the school is preparing the child to sit, or is part of the National Curriculum or the syllabus for religious education, in which case a charge is not permissible.

 

Transport

The Governing body of the school recognise that the legislation prohibits charges for the following:

  • transporting registered pupils to or from the school premises, where the local education authority has a statutory obligation to provide transport;
  • transporting registered pupils to other premises where the governing body or local education authority has arranged for pupils to be educated;
  • transport that enables a pupil to meet an examination requirement when he has been prepared for that examination at the school; and 
  • transport provided in connection with an educational visit.

 


 

R Carlyle (Director of Finance & Operations)

Written: July 2017

Review date: July 2018

 

Meole Brace School, Longden Road, Shrewsbury, Shropshire SY3 9DW 

Meole Brace School, Longden Road, Shrewsbury, SY3 9DW

T: 01743 235961F: 01743 364017E: admin@meole.co.uk

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